Smart Classification Examples

The following examples refer to custom metadata that would have to be created before creating the Smart Classification rule; a Smart Classification rule cannot be saved unless you specify which metadata field to set.

Rule name	Tag files <5 MB with US social security numbers
Automatic execution	Enable
Filters	File size is less than [5 MB]
Classifier	Default
Classifier patterns	Match pattern by name [U. S. Social Security Number (SSN)]
Classifier condition	Number of matches is greater than [0]
Match action	Set metadata [SSN.found] to yes
Non-match action	Set metadata [SSN.found] to no

Rule name	Tag txt and pdf files with US social security numbers
Automatic execution	Enable
Filters	File extension is equal to [txt] OR File extension is equal to [pdf] Note: Click AND to change it to OR.
Classifier	Default
Classifier patterns	Match pattern by name [U. S. Social Security Number (SSN)]
Classifier condition	Number of matches is greater than [0]
Match action	Set metadata [SSN.found] to yes
Non-match action	Set metadata [SSN.found] to no

Rule name	Tag all files with US social security numbers
Automatic execution	Enable
Filters	Anything
Classifier	Default
Classifier patterns	Match pattern by name [U. S. Social Security Number (SSN)]
Classifier condition	Number of matches is greater than [0]
Match action	Set metadata [SSN.found] to yes
Non-match action	Set metadata [SSN.found] to no

Rule name	Tag all Human Resources files containing US social security numbers
Automatic execution	Enable
Filters	File path starts with [TeamFolderAdmin/HumanResources] Note: See Identifying a FileCloud Specific Path for help writing FileCloud folder paths.
Classifier	Default
Classifier patterns	Match pattern by name [U. S. Social Security Number (SSN)]
Classifier condition	Number of matches [is greater than 0]
Match action	Set metadata [SSN.found] to yes
Non-match action	Set metadata [SSN.found] to no

Identifying files containing any pattern in the custom pattern group France ID numbers

Rule name	France ID numbers
Automatic execution	Enable
Filters	Anything
Classifier	Default
Classifier patterns	Match pattern by group [France ID numbers]
Classifier condition	Number of matches [is greater than 0]
Match action	Set [metadata ID.found] to yes
Non-match action	Set [metadata ID.found] to no

Identifying files with Singapore National Registry Identity Card (NRIC)

Rule name	Tag files with Singapore NRIC
Automatic execution	Enable
Filters	Anything
Classifier	Singapore NRIC
Classifier condition	Number of matches [is greater than 0]
Match action	Set [metadata ID.found] to yes
Non-match action	Set [metadata ID.found] to no

Identifying files with patterns matching American Express credit cards

Rule name	Tag files with American Express card numbers
Automatic execution	Enable
Filters	Anything
Classifier	Default
Classifier patterns	Match RegEx [3[47]{1}[0-9]{13}] OR Match RegEx [3[47]{1}[0-9]{2}-[0-9]{6}-[0-9]{5}] OR Match RegEx [3[47]{1}[0-9]{2} [0-9]{4} [0-9]{4} [0-9]{3}] Note: Smart Classification automatically inserts OR when you add multiple Classifier patterns.
Classifier condition	Number of matches [is greater than 0]
Match action	Set [metadata ID.found] to yes
Non-match action	Set [metadata ID.found] to no

Identifying files with the exact phrase "Confidential - for internal use only"

Rule name	Tag files marked as confidential
Automatic execution	Enable
Filters	Anything
Classifier	Default
Classifier patterns	Match RegEx [Confidential - for internal use only]
Classifier condition	Number of matches [is greater than 0]
Match action	Set [IncludesText.Confidential] to yes
Non-match action	Set [IncludesText.Confidential] to no

Mark files with different tags depending on the number of matches

In this rule, if a file has 0-2 five-digit numbers, it is marked as having a low possibility of personal ID information. If it has >2 five-digit numbers, it is marked as having a high possibility of personal ID information. This enables you to perform different operations on files with low and high likelihood of having a match. For example, you might choose to manually review files with low possibility, but automatically block files with high possibility.

Rule name	Tag files based on number of 5-digit numbers
Automatic execution	Enable
Filters	Anything
Classifier	Default
Classifier patterns	Match RegEx [[0-9]{5}]
Classifier condition	Number of matches [is greater than 2]
Match action	Set [ID.found] to high
Non-match action	Set [ID.found] to low

Identifying files with a phrase that is the same or similar to "Confidential - for internal use only"

Rule name	Tag files with confidentiality phrases
Automatic execution	Enable
Filters	Anything
Classifier	Solr Standard Query
Classifier patterns	Match Standard Query ["Confidential - for internal use only"~4] (include "" around phrase) Note: ~4 indicates that all words in the phrase must appear, but may be within 4 words of each other. For example "Confidential - use for internal only" would be a match.
Classifier condition	Number of matches [is greater than 0]
Match action	Set [IncludesText.Confidential] to yes
Non-match action	Set [IncludesText.Confidential] to no

Identifying files with a word that matches or is one letter different from "Confidential"

Rule name	Tag files with words spelled similarly to confidential
Automatic execution	Enable
Filters	Anything
Classifier	Solr Standard Query
Classifier patterns	Match Standard Query [Confidential~1] (do not include "" around word) Note: ~1 indicates that there may be 1 letter different in the spelling, for example "Confidental" and "Confidentials" would match, but "Confidentail" would not.
Classifier condition	Number of matches [is greater than 0]
Match action	Set [Spelling.similar] to yes
Non-match action	Set [Spelling.similar] to no

Identifying files with the word "classified" and not the word "declassified"

Rule name	Tag classified files
Automatic execution	Enable
Filters	Anything
Classifier	Solr Standard Query
Classifier patterns	Match Standard Query ["CLASSIFIED" NOT "DECLASSIFIED"]
Classifier condition	Number of matches [is greater than 0]
Match action	Set [Classified.found] to yes
Non-match action	Set [Classified.found] to no

Identifying files marked for blocking by ICAP-DLP

In the case of the ICAP-DLP classifier, the pattern is checked by ICAP-DLP, which tags the file if it is sensitive and does not tag it if it is not sensitive. Therefore, if the file is tagged by ICAP-DLP as sensitive, it is a match, and the following rule sets File.allowed to false, indicating that the file is not allowed to be downloaded, uploaded, or shared.

Rule name	Identifying files flagged by ICAP-DLP
Automatic execution	Enable
Filters	Anything
Classifier	ICAP-DLP
Classifier condition	Number of matches [is greater than 0]
Match action	Set [File.allowed] to false
Non-match action	Set [File.allowed] to true

Identifying files with the names or addresses (AI Classifier example)

Rule name	Tag files with names or addresses
Automatic execution	Enable
Filters	Anything
Classifier	AI Classifier
Classifier patterns	Match instances of [people names] OR Match instances of [addresses]
Classifier condition	Number of matches [is greater than 0]
Match action	Set [Personal Info.found] to yes
Non-match action	Set [Personal Info.found] to no

Identifying files with company names (AI Classifier example)

Rule name	Identify files with company names
Automatic execution	Enable
Filters	Anything
Classifier	AI Classifier
Classifier patterns	Match instances of [company names]
Classifier condition	Number of matches [is greater than 0]
Match action	Set [CompanyName.detected] to yes
Non-match action	Set [CompanyName.detected] to no

Identifying files with contact information (AI Classifier example)

Rule name	Identify files with contact information
Automatic execution	Enable
Filters	Anything
Classifier	AI Classifier
Classifier patterns	Match instances of [phone numbers] OR Match instances of [email addresses]
Classifier condition	Number of matches [is greater than 0]
Match action	Set [ContactInfo.detected] to yes
Non-match action	Set [ContactInfo.detected] to no

Identifying files less than 5 MB containing US social security numbers

Identifying files with extensions .txt and .pdf containing US social security numbers

Identifying all files containing US social security numbers

Identifying files in the Team Folder HumanResources containing US social security numbers