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Detect and Delete Inactive Files Workflow


This workflow recipe deletes all unused files.

  • The workflow checks the number of days a file was unused and deletes those files.  

  • You can provide a set of email ID's to send the generated report to.

To create a workflow that detects and deletes inactive files: 

  1. Log in to the admin portal.

  2. Click Workflow on the left navigation panel.

  3. Click Add Workflow.

  4. Set IF Condition to If file was not modified for specified days, and click Next.

    IfNotModifiedCreated.png

  5. Enter the parameters in the given format.

    IfNotModified.png


    For example:

    {
  "parent_folder_path_string": "/johndoe",
  "number_of_days": 7,
  "skip_recently_accessed": 1,
  "exclude_recyclebin": 1,
  "exclude": ".*secret.*",
  "trigger_date": "BOTH"
}  

    Note - This workflow only applies to Managed Storage and not to Network Folders.
    To identify a FileCloud specific path for a folder, see Identifying a FileCloud Specific Path.

  6. Click Next. 

  7. Set THEN Action to Delete the file(s).
    ThenDeleteFiles.png

  8. Click Next.
    Set any of the parameters. They are all optional.
    DeleteFiles.png

    For example:

    { 
"excluded_users":"abose",
"delete_empty_folders":true 
}

  9. Click Next.

  10. Enter a Workflow Name and click Finish.
    DetectDelete.png