FileCloud Version 23.241 Release Notes

New installation: Installing FileCloud Server         Upgrade Notes for FileCloud 23.241 
Note: A full system upgrade is required for all existing installations. 

Highlights of the release:

• Folder permissions information updated and easy to understand - The admin portal interface for managing folder permissions has been improved to clarify the effective permissions on a folder for users and groups when folder and/or share permissions are applied. 
  
  

• Automated workflow feature for copying folder structures - New automated workflow capabilities include copying folder structures and permissions to make it easier to deploy content to a new system.
  
  

• Metadata-based automated workflows - Now, automated workflows can be initiated when metadata sets or metadata attribute values are added to files. In addition, workflow actions for adding and updating metadata values have been added.

• Optimized S3 Upload - New settings have been added to significantly reduce the upload time for S3 storage.

• Support for Network Folders with paths over 255 characters -  In Windows, FileCloud now supports use of the prefix \\?\ in front of file paths, which enables them to be up to 1024 characters in length. 

The source folder structure

The Copy Folder workflow parameters

The Automatically on a Metadata Activity trigger.
Here, when the Type attribute in the metadata set HR Metadata is updated, the workflow is triggered.

The Set Metadata Attribute Value workflow step

Information for Admins

• The following settings have had their default values changes as indicated:
  
  

  • Allow email as username - enabled

  • Default Share Type - Private Share

  • New Accounts Must Change Password - enabled

  • Skip password change on first login - disabled

  • Email Notification Frequency - 720 minutes (12 hours)

  • Zip files feature - enabled

• 
  

  • Secure cookie setting - disabled

  • Network Folders - enabled

• Upgrading to 23.241 completely disables WebDAV functionality; if your system uses WebDAV, please contact FileCloud Support before upgrading to version 23.241.

• If you are running FileCloud in FIPS mode or you have enabled managed store encryption, you must upgrade your storage encryption from RC4, which has been deprecated, to AES-256 prior to upgrade. See the instructions for running the pre-upgrade process at Upgrade Notes for FileCloud 23.241 or Later.

• FileCloud has dropped support for Shibboleth 1.3 and SAML 1.1. 

• This version of FileCloud has updated SimpleSAML to version 2.x. If your FileCloud build uses SSO, please take the following steps to replace your old configuration files with new ones; otherwise, SSO will not work correctly in your system.

  1. Go to your SimpleSAML config directory.
     Windows: C:xampp\htdocs\thirdparty\simplesaml\config
     Linux: /var/www/thirdparty/simplesaml/config

  2. Rename:
     config.php to config.php.bak
     authsources.php to authsources.php.bak

  3. Then rename:
     config.php-[date] to config.php
     authsources.php-[date] to authsources.php

  4. Copy any modifications you made to the original config.php (now config.php.bak) to the current config.php

  5. Copy any modifications you made to the original authsources.php (now authsoruces.php.bak) to the current authsources.php

• AWS Metered (hourly) images require AMI verification before reporting back to Cerebro for licensing. Our AMI Verification script supported the Amazons IMDSv1 metadata set. Now it also supports the IMDSv2 metadata set.

• For Network Folder shares to work with FileCloud Sync, you must enable indexing in the Network Folder and index it.

Reference Number

Area

Feature 

Server

CL-14451

Downloads

An issue preventing opening of some download zip files has been fixed.

CL-13176

File approval

Email sent to users requesting that they approve files now include links for approving and rejecting the file embedded in the email.

CL-14550

Search

The metadata search in the user portal now defaults to a search for words that contain the search term instead of an exact match. Users may also choose to search on an exact match.

CL-14306

Shares

Share notification emails are now sent after the share creator confirms all settings by clicking OK.

By default, newly created shares are now private shares without share recipients instead of public shares.

CL-14365

Smart classification

The new smart classification user interface introduced in FileCloud 23.232 now allows Non-match action to be left blank.

CL-13751

Sort order

Previously, by default, file, folder, and user lists were sorted in ASCII sort order (numerals, uppercase letters, then lowercase letters). Now, by default, they are sorted in natural sort order (numerals, letters with no case sensitivity).

CL-14315

Team Folders

Admins can now share Team Folders with external users from the admin portal.

CL-14313

Users

When admins manually create users from the user portal, they now have the option of having the password automatically generated and sent to the user.

CL-13829

Workflows (admin)

To enable the system to send custom emails to users or groups at defined intervals the following changes have been made:

• The "Perform an action periodically at specified time and interval" If condition now includes the parameters start_date, and end_date.

•  A new THEN condition, Send an email, has been added to the majority of IF conditions.

CL-11092

Workflows (automated)

The condition step in automated workflows now supports custom variables.

CL-12179

Workflows (automated)

When a workflow with the trigger Automatically on a file activity is created and a Copy or Move step is added to the workflow, the Source Path parameter is now automatically filled with the File full path variable since that will always be the source path.

CL-13292

Workflows (automated

Now when a user triggers a workflow manually on a file or folder, they can check a box to send toast notifications to inform the user who started the workflow whether the workflow has succeeded or failed. If the workflow includes an approval, the user also receives toast notifications when the file/folder begins waiting for approval and when the workflow is complete. 

Reference Number

Area

Feature 

Server

CL-14741

Customization

Settings have been added for adding links that go directly to the Google and Apple stores instead of going to a web page that includes links to the stores.

CL-14254

Database

MongoDB Enterprise is now supported for FileCloud in Windows and Linux.

CL-14658

FIPS

Previously, SSO features were not available for systems in FIPS mode. They are now available, and the SSO tab in settings is visible and can be selected.

CL-13902

Network Folders, Sync

The Sync sharing permission for private shares of Network Folders was previously disabled, but is now available.

CL-14360

Rsync backups

If an Rsync backup had an incomplete status, the next backup was a full backup instead of an incremental one, which could potentially have caused too many files to be stored on the system. This has been fixed so that the next backup is incremental even if the previous one was incomplete.

CL-13922

Thumbnails

A new tool has been created to delete thumbnail files that are taking up excessive amounts of a user's storage quota.

CL-10465

Username

A new setting supports prioritizing the entered email over the entered username when creating a new user through SSO login, AD login or import, and share invite if Allow Account Creation using the email as username is also enabled.

CL-14774

Apache has been upgraded to version 2.4.59, which includes Apache security updates. 

CL-14882

NodeJS has been upgraded to version 18.20.3, which includes NodeJS security updates.

CL-14838

PHP has been upgraded to version 8.2.20, which includes PHP security updates.

Reference Number

Area

Description

Server

CL-14171

AD

A problem causing user loading from AD or LDAP to time out when there were a large number of users or groups has been fixed.

CL-14467

AD

If the AD domain server was not reachable and an AD group sync was performed, FileCloud deleted the users from the group. This has been fixed.

CL-13639

AD

If use of duplicate names was allowed, if an AD prefix was used, user import failed. This has been fixed.

CL-13488

Audit

If a a folder with view-only permission was shared, when its files were previewed, the audit log showed them as downloaded. This has been fixed.

CL-13837

Backup

When FileCloud backup was completed for multiple files, the notification showed "Backed files: 0". This has been fixed.

CL-14736

Date

An issue causing the modification date of a file to be different on the system, after upload to My Files, and in a share recipient's Shared with Me folder has been fixed.

CL-13350

Delete

The delete action for a share was shown as enabled on the More menu although the user did not have folder (ACL) permission to delete the folder. This has been fixed.

CL-13048

Delete

A problem causing deletion of files or folders in long paths to fail has been fixed.

CL-14406

Deleted files

In the user portal, if My Files was disabled, when a user went to Team Folders, the Deleted Files link in the navigation panel was no longer visible. This has been fixed.

CL-14369

Download

When multiple files/folders were downloaded in Safari on macOS, a log file was downloaded instead of a zip file containing the downloaded items. This has been fixed.

CL-14468

Email

An issue causing a <style> tag in a custom email template to be removed has been fixed.

CL-14856

Encryption

When encryption was enabled without encrypting existing files, when a file was uploaded (and encrypted) the unencrypted existing files were lost. This has been fixed.

CL-14409

Images

A decrease in resolution of previewed images has been fixed.

CL-12901

Notifications

An issue causing user-overrides of policy notification settings to fail has been fixed.

CL-14284

Notifications

An issue causing delivery of notifications to be delayed has been fixed.

CL-14829

Outlook Add-in

Users could not drag and drop emails or email attachments from the classic version of Outlook to the FileCloud web browser in Windows. This has been fixed.

CL-14445

Preview

An issue causing LibreOffice preview to fail has been fixed. Now, clicking Shift + Preview icon in the row for a file or folder initiates a LibreOffice preview.

CL-14078

Reports

Issues causing some reports to return the message "Report generation took too long to respond. Please try again later," has been fixed.

CL-14376

S3 storage

An issue causing large tmp files to be created but not removed in S3 storage has been fixed.

CL-14350

Search

When a long value was entered as a search term in a metadata search, the "x" for deleting the search term no longer appeared. This has been fixed.

CL-13245

Shares

An error causing the side panel in Team Folders to display "Share not permitted" when it should have displayed 'Not shared" has been fixed.

CL-10987

Shares

An issue preventing users from accessing a share when clicking the share link in an email has been fixed.

CL-13228

Shares

When an external user uploaded a file to a shared file, the share recipient was sent the wrong link. This has been fixed.

CL-14490

Sorting

Sorting numerically named files and folders was not working properly. This has been fixed.

CL-14471

SSO, Azure AD

When SSO was integrated with Azure AD, and a new user was created on login, the users' Password Expires On date was set to a date in the past (instead of no date). This has been fixed.

CL-14395

Superadmin UI

Certain settings were causing the superadmin user interface to display a navigation panel. This has been fixed.

CL-13238

Team Folders

A problem causing an upload limit placed on a Team Folder to fail to be applied to reshares of the Team Folder has been fixed.

CL-14314

Team Folders

Admins were able to give users folder permissions on Team Folders even if the Team Folders had not been shared with them. This has been fixed.

CL-14276

Team Folders

In the user portal, the Manage Folder Level Permissions dialog box no longer shows a checkbox for Inherit Folder Level Security for top-level Team Folders since it does not apply.

CL-14605

Team Folders

When a Team Folder with a name that ended in a dot was shared with a user, the folder was not listed in the user portal. This has been fixed.

CL-14436

Translations

Errors in Chinese translations have been fixed.

CL-14485

Translations

Errors in French translations have been fixed.

CL-14787

Translations

An issue causing Arabic characters to appear incorrectly when downloaded in report csv files has been fixed.

CL-14954

Translations

A problem with files being uploaded into folders with Arabic characters in their names has been fixed.

CL-14495

Upload

Upload time appeared differently in a public share in the path the share was created on and in a "Shared with Me" folder. This has been fixed.

CL-15075

User interface

Right-click options were not available when multiple files were selected. This has been fixed.

CL-14823

User quota

Files that were uploaded on a share were not blocked after the user's quota was met. This has been fixed.

CL-14010

Workflows (admin)

An issue that prevented the workflow If file has not been modified for specified days, move the file(s) to some location from moving the files to the specified location has been fixed.

CL-14140

Workflows (automated)

When a variable was inserted into the body of a Send Email node, the variable appeared in the email at the bottom of the body text instead of where it was placed. This has been fixed.

Reference Number

Area

Description

Drive and 
Drive for Mac

CL-14013

Audit, lock

Incorrect audit messages for failed lock and failed get lock info requests implied there were data leaks. The audit messages have been corrected to indicate that there were invalid paths.

CL-14536

UI

The Versions tab would not scroll down to show all versions. This has been fixed.

Sync

CL-14836

ACL

After syncing, Sync did not add or remove folders for users whose folder permissions had changed. This has been fixed.

CL-14428

Proxy settings, folders

When users logged in with proxy settings, folders could not be selected for syncing. This has been fixed.

CL-14233

Share

Attempts by users who logged into Sync with their emails to create shares returned an "Invalid Path for Share" error. This has been fixed.

CL-14416

SSO with DUO

When users logged in to Sync using SSO with DUO Security, the DUO Security screen appeared blank. This has been fixed.

Server

CL-15038

Actions

Users were getting logged out on actions including upload and download if the HTTPONLY cookie setting was not set to 1. This has been fixed.

CL-14535

Critical Section Cleanup tool

When the parameter -d 0 was used with the Critical Section Cleanup tool, it didn't locate and list the records to be deleted. This has been fixed.

CL-14444

Network Folders, file recovery

When a user attempted to recover a deleted file in Network Folders, FileCloud prompted the user to overwrite the (non-existing) deleted file instead of restoring the file. This has been fixed.

CL-14373

NTFS permissions

If permission inheritance was disabled in Network Folders, NTFS permissions failed to be imported for them. This has been fixed.

CL-14288

Preview

When a user tried to preview a shared Excel file with WOPI, the preview was unsuccessful. This has been fixed.

CL-14503

Preview

WOPI created the same lock for different files, which sometimes caused editing problems. This has been fixed.

CL-12774

Preview

An issue causing some previews of files in Network Folders to fail has been fixed.

CL-14730

S3, Download

When a a folder share resulted in a file being downloaded from an S3 bucket, the system showed that the file was downloaded from the FileCloud site instead of from the S3 bucket. This has been fixed.

CL-14159

S3 Network Folders

An issue causing files shared from S3 Network Folders to appear in the recipients' Shared with Me folder with a modified date of Jan 1, 1970 has been fixed.

CL-14515

S3 Network Folders

When a share recipient of a file shared on an S3 Network Folder tried to open the Shared with Me page, a HTTP 500 internal server error was returned. This has been fixed

CL-14382

S3 Network Folders 

If a Network Folder created outside the FileCloud environment was shared, an error occurred. This has been fixed.

CL-14243

S3 Network Folders

When files were deleted from an S3 Network Folder, when the user tried to clear the files from the recycle bin, an error occurred. This has been fixed.

CL-11116

ServerLink

An issue causing ServerLink to send notifications from primary and secondary servers where ServerLink was not running has been fixed.

CL-13681

Thumbnails

A problem preventing thumbnails for files to be shown in Network Folders has been fixed.