FileCloud Version 23.253 Release Notes

Major Release

FileCloud server version 23.253.0.31723  

GA release date: Monday, December 15, 2025
Online release date: Monday, December 15, 2025

Major new features

Single sign-on support for external users

A new Allow SSO for External Users setting is available under Admin Portal > SSO Settings, allowing administrators to enable or disable SSO authentication for external accounts. This option is only visible in systems with a license that includes the SSO external users component. The feature is disabled by default.

For more information, see SAML Single Sign-On Support | FileCloud Help.

Enhancements to admin workflows

FileCloud’s Admin Workflows have the following new features:

• Conditions based on user properties
  Many admin workflows now allow you to set up additional conditions in workflows based on user, path owner, and share properties. These conditions, which are referred to as expressions in FileCloud, greatly expand your ability to customize workflows.
  
  For example, to be more specific about the users performing the trigger action in the workflow:
  IF a new file is updated or created in the path teamfolder/estate documents, THEN notify manager@mycompany.com
  you could specify the group and policy of the user who adds the file to the folder:
  IF a new file is updated or created in the path teamfolder/estate documents, and (user is in the group TeamMember and user has the policy Staff), THEN notify manager@mycompany.com.

  

  
  The additional conditions you include must be written in regular expression format and can be based on:

  • the user’s or the path owner’s group, policy, email (or domain), or name

  • the share owner’s group, policy, email (or domain), or name, whether the share is public or private, or if a folder is being shared.
    
    The wizards for setting up workflows that support expressions show the new parameter expression. The wizards list the variables you can use with expressions in the particular workflow as well as additional information to help you write expressions:

    

    
    Although all existing workflows are backwards compatible, several have been modified due to the addition of expressions and groups. See the section Information for Admins below for a full list of changes.
    
    For more information, see the page Using Expressions in IF Conditions.

• Group actions
  Workflows that previously allowed you to perform THEN actions on users now also allow you to perform them on groups, eliminating the need to list each member in a group in the THEN statement:

  

  
  

• Option to use create date in “If a file was not modified/created in specified days” workflow.
  The If a file was not modified for specified days workflow has a new trigger_date parameter that enables you to specify if the date used is MODIFIED_DATE, CREATED_DATE, or BOTH (default).

  

  
  Prior to this version, the date used was always the date the file was added to FileCloud through a create or update, or any date after that that it was updated.
  
  The inclusion of the new dates allows you to consider whether the actual last modified date occurred before an existing file was uploaded to FileCloud.
  
  If MODIFIED_DATE is specified, the condition checks the last date the file was modified before or after it existed in FileCloud. If there is no modified date, the date the file was included in FileCloud is checked.
  If CREATED_DATE is specified, the condition checks the date the file was included in FileCloud, either through an update or an add action.
  If BOTH is used, the condition checks both of the above, and uses the latest date it finds as the last modified/created date.
  
  For more information, see page Define an IF Condition.

• Automatically add empty {} placeholders when a workflow's IF or THEN parameters are all optional and left blank. This is done to prevent potential errors. If one or more parameters are required, the empty {} is not added. The {} placeholders appear when you edit the workflow.

  

Option to display Created Date in user portal

Users are now able to display the Created date as well as the Modified date in the My Files, Team Folders, and Shared with Me screens in the user portal.

With the new option to use Created date, Modified date, or both to check for the date a file was last acted on, users may find it useful to display the date or dates being checked. (See Option to use create date in “If a file was not modified/created in specified days workflow, above). This would enable them to know if a file was, for example, approaching a date when it would be deleted.

The Created date is the date the file was uploaded to FileCloud or created in FileCloud; the Modified date is the date it was last modified, either outside of FileCloud or in FileCloud. If the file was never modified, Modified date shows the date it was uploaded or added to FileCloud.

To display the Created date, users click the cog icon to the right of the column headers and check Created. The user can also choose to hide the Modified date and Size by unchecking those fields.

For help using this feature, see Viewing Date Created Column.

QR code for accessing share can now be included in email sent to share recipient

Admins now have the option of customizing share emails to include the QR code for accessing the share. Prior to this, users were required to download the QR code and share it separately from the share email.

By default, the QR code is not included in the share email. To include it, admins must add the QRCODESHARE placeholder to the appropriate email template. Email templates are accessed from Customization > Email Templates screen in the admin portal.

See Email Templates.

UI Changes in FileCloud 23.253

Admin Portal

• When Syslog is chosen as the SIEM integration method, the SIEM server host and SIEM server port fields are no longer shown, and the Test connection button is disabled.

  

Information for Admins

• As of FileCloud 23.253, the mini admin portal is no longer available. The mini admin portal, which enabled promoted admins to perform various admin actions, only appeared to promoted admins who were specifically given mini portal access in their Admin Role.

• Due to the enhancements in workflows introduced with version 23.253, the following workflow options have been removed:

  • The THEN option Notify the file actions to user(s) has been merged with Notify user(s). Although previously created workflows will continue to support the option, moving ahead, please only use the Notify user(s) option.

  • The excluded_users parameter from the THEN option Delete the file(s) has been removed. Instead, please use expressions to include user groups. Previously created workflows will continue to support the option.

  • The IF option If a share has not been accessed for specified days no longer includes the share_permission parameter, which was used to specify if a share was public or private. Instead, please use the _share.public or _share.private variable in an expression. Previously created workflows will continue to support the parameter.

  • The IF option If a new user is created no longer includes the included_email_domains and excluded_email_domains parameters. Instead, please use the _user.email variable in an expression. Previously created workflows will continue to support the parameters.

Enhancements

Security Fixes

Bug Fixes

Client Bug Fixes