Enabling Watermarks On Previews

Administrators can add watermarks to all previews generated in FileCloud.

Example of a single line (default) watermark on a document preview in the admin and user portals.

To display watermarks for previews:

1. Open the Preview settings page.

   1. In the FileCloud admin portal's left navigation bar, scroll down and click Settings. Then, on the Settings navigation page, click Misc .

   2. In the inner navigation bar on the left of the Settings page, expand the Misc menu, and click Preview, as shown below.
      
      The Preview settings page opens.

   3. In Anonymous access watermark, type in the text, including any of the parameters listed below, that you want embedded on previews by anonymous users. Anonymous access watermarks appear to unauthorized users (users viewing public shares).

   4. In Authorized access watermark, type in the text, including any of the parameters listed below, that you want embedded on previews by authorized users. 

   5. In Watermark font size, choose a font size.

   6. In Watermark template:
      - Leave Default if you want the watermark to appear in one line across each page of the document.
      - Choose Multiline if you want the watermark to appear repeatedly in multiple line across each page of the document.
      Watermark preview displays a sample of how your watermark would appear on previewed pages. You may change the settings before saving, and the preview will reflect your unsaved changes.

      

      
      

      Available parameters:
      ^USERNAME^ - The user who is viewing this file.
      ^SHARE_OWNER^ - The user who shared this file.
      ^FILE_OWNER^ - The file owner.
      ^OWNER^ - If this is a shared file, the user who shared this file. If this is not a shared file, the file owner.
      ^DATETIME^ - Date and time of preview.
      ^GEOIP_LOCATION^ - Geographic location of IP performing preview.
      ^LICENSED_COMPANY^ - The company listed on the current license.
      ^PREVIEW_ID^ - An encrypted ID that can be used in place of ^USERNAME^. The encrypted ID appears on the file preview. Admins can identify the user (and the device's IP address) by viewing the audit log for the preview action. Note that if the user previews the file additional times, it will have different preview IDs each time.

      Now whenever a user previews a document, they see the watermark for anonymous or authorized access embedded in the preview. 

      

      
      

Displaying an encrypted User ID in the a watermark

To display an encrypted User ID instead of the actual User ID in a watermark:

1. In the Preview settings page, use the parameter ^PREVIEW_ID^ instead of ^USERNAME^ in the field Anonymous access watermark or Authorized access watermark:
   
   This produces a preview with a watermark like the following one:
   
   Note that if the user previews the file additional times, it will have different preview IDs each time.

2. To identify the user who previewed the file, go to the Audit Logs, and locate the log with the encrypted ID in the message. The message will identify the actual user who previewed the file, and, as with any audit log record, the IP address of the device where the action was performed.