Detect and Generate Inactive File List Workflow

 This workflow recipe sends an email report with a list of inactive files.

• The workflow checks the number of days a file was unused and generates a report.

• You can provide a set of email IDs the generated report will be emailed to.

To create a workflow that detects and generates a list of inactive files: 

1. Log in to the  admin portal.

2. Click Workflow in the navigation panel.

3. Click Add Workflow.

4. Set IF Condition to If file was not modified/created for specified days, and click Next.

   

5. Enter the parameters in the given format.

   

   
   For example:

   {
       "parent_folder_path_string": "/jenniferp",
       "number_of_days": 15,
       "skip_recently_accessed": 1,
       "exclude_recyclebin": 1,
       "exclude": ".*secret.*",
       "trigger_date": "BOTH",
   }
   

   Note: This workflow applies only to Managed Storage and not to Network Folders.
   To identify a FileCloud specific path for a folder please refer to Identifying a FileCloud Specific Path.
   

6. Click Next.

7.  Set THEN Action to Notify user(s).

   

8. Click Next.

9. Enter the parameters in the given format.
   For example,

   { 
   "comma_separated_email_id":"lynnep@example.com"
   }
   

   
   

   

   
   

10. Click Next.

11. Enter a Workflow Name, and click Finish.

    

    
    When you run the workflow, the emails specified receive an email with a list of inactive files.